• 📽️ Video explainer: Rooms
• Butter Rooms 101
• What types of rooms should you create?
• Room roles
• Invite participants
• Start a session
• Creating a room
• Accessing your rooms
• Setting up a room: Planning your sessions
• 1. Settings
• General settings
• In-session settings
• Recording settings
• Recap settings
• 2. Branding
• 3. People
• 4. Agenda
• 5. Tools
• 6. Recaps
• Start a session
• What else can you do with Rooms?
• Butter Rooms FAQ
• Do I need to invite participants from the room setup for them to be able to join a session?
• Do room collaborators have to be members of my workspace?
• Do room collaborators count towards my workspace Basic member limit?
• Can guest room collaborators access my workspace library?
• Who can see my public rooms?

📽️ Video explainer: Rooms

Here’s a quick video tour of the room setup (which used to be known as the Session Planner).

Note: This video shows an older version of Butter. But it still gets most of the juicy details right.

Butter Rooms 101

A Butter room isn’t just a meeting link. It’s so much more!

• You plan sessions in a room. Your room is home to your agenda, your tools, and your collaborators.
• You run sessions from a room. Participants can join your sessions by visiting your room link.
• Recaps are also available for each room. You can access previous session recordings, chat logs, poll results, and more.

Each Butter room has its own permanent, customizable URL, so you only need to share the room link once and people can re-join it for every session.

What types of rooms should you create?

Because each room has its own agenda, tools, and collaborators, you should create a purpose-built room for each type of session you run. For example:

• A room for each learning cohort
• A room for each workshop client
• A room for weekly stand-ups
• A room for team socials
• A room for each client, etc.

Your options are limitless - you can create as many rooms as you’d like! ✨

Room roles

When you create a room, you are the room owner.

But nobody should Butter alone! You can invite collaborators to help you set up your rooms, and viewers who can see the agenda and their previous session recaps.

For full details on what each room role can do, check out 🤝Room Roles & Permissions.

Invite participants

To invite someone to a session in your room, you just need to send them the room link! They don’t need to be invited to the room as a collaborator or a viewer.

See Inviting Participants for more details on inviting people to your amazing sessions!

Start a session

When you’re ready to start a session in your room, you can either:

• Select ‘Start session’ from the room menu bar
• Select ‘Start session’ from the room in your workspace Home
• Visit the room link directly as the room owner or collaborator

Creating a room

You need at least one room to run a session! To create your first room, click Create new room under Rooms in your Butter dashboard.

You’ll be prompted to:

• Enter a room name and customize your URL: Make it good!
• Select your collaborators: Add in people who might need to help you out! (For more info, see Shared Rooms)

After you’ve created your room, you can have fun with customizing it, adding your tools or agenda, and setting up your general preferences!

Accessing your rooms

To access your rooms, go to the Rooms section of your workspace. Here, you’ll find all of your rooms and shared rooms that you have access to within your workspace.

• My rooms: These are the rooms you own
• Shared with me: These are rooms you’ve been invited to as a collaborator or viewer

Setting up a room: Planning your sessions

To edit a room, navigate to the room from the Rooms menu and select Setup.

The room setup has six tabs to help you customize your session experience, and access the recaps.

1. Settings

The Settings tab lets you edit the room’s general settings, including the session access, in-session preferences, and recording and recap defaults.

This includes:

General settings

• Session access: Toggle on to have the waiting room enabled and let participants knock before joining a session.
• Email capture: When participants leave their email, they can get the recap directly after the session!
• Participant feedback: When enabled, participants can leave feedback on how they liked the session. All feedback will be saved in the recaps, and can be downloaded and shared! ✨

In-session settings

• Talk time visibility: Got some talkers in the room? Turn on talk time to give more awareness on how much time they’ve spoken!
• Let participants unmute themselves: Useful for webinar-type sessions.
• Request permission to share screen

Recording settings

You can also set up how you want recording to work for your room. From hiding participants in the recording, having recording automatically start, and the language you want to use for the transcript and summary — it’s all here!

Recap settings

This is where you control what’s shared to your participants after the session, as well as the default summary type for your room.

2. Branding

In the Branding tab, you can set your room’s cover photo, music, background color, session wallpaper, and more. This allows you to add a lot more personality, and set the mood to fit your session

3. People

Butter is built for planning and running complex sessions, so sometimes you’ll need a hand from a collaborator.

In the People tab, you can invite people to join your room as collaborators or viewers. You can add people from your workspace or invite people via email.

4. Agenda

The room’s Agenda tab is where it all comes together into a smooth session plan.

To get started, just select + New agenda to add an agenda to your room. You can create your own, or get started from the public template gallery!

Your Agendas is made up of blocks. For each agenda block, you can include a title, time estimate, description, tools, facilitator notes, and more.

The kicker is that you can add your tools and activities directly to an agenda block! To access your tools during a live session, all you need to do is click ‘Start’ from the agenda block. 💫

5. Tools

You can prepare specific resources or activities for each room from the Toolbox tab.

Any tool you add to your Toolbox—whether it’s a music playlist, a Butterboard or Miro, or an entire breakout session—will be available during any session in your room.

Just select + New tool to add a tool to your room.

6. Recaps

A room’s Recaps tab is home to all the previous Recaps from sessions held this room. Recaps include:

• Recordings, session GIFs and highlights
• The participant list
• Chat logs
• Shared and personal notes
• Poll results
• Resources

Room collaborators will be able to access full recaps, whereas viewers and participants will only be able to see what you want them to access! You can edit the permissions under Room Settings, or by clicking on Share under the specific session recap.

Start a session

Once you’ve set up your room, it’s time to run a session! Just click Start session to get going.

What else can you do with Rooms?

Since Rooms are the base of where you host your sessions, there are things you can do to keep things more accessible and organized — and also save yourself some setup time!

Butter Rooms FAQ