Here’s a quick video tour of the room setup (which used to be known as the Session Planner).

Note: This video shows an older version of Butter. But it still gets most of the juicy details right.

A Butter room isn’t just a meeting link. It’s so much more!

Each Butter room has its own permanent, customizable URL, so you only need to share the room link once and people can re-join it for every session.

Because each room has its own agenda, tools, and collaborators, you should create a purpose-built room for each type of session you run. For example:

Your options are limitless!

When you create a room, you are the room owner.

But nobody should Butter alone! You can invite collaborators to help you set up your rooms, and viewers who can see the agenda and their previous session recaps.

For full details on what each room role can do, check out

Every room is part of a workspace, making it easy to share your rooms with your team. You can make a room publicly visible to your entire workspace or hide it so that only people you invite to the room can find it.

If you can’t find a room, it might be another workspace! For more info, see

To invite someone to a session in your room, you just need to send them the room link! They don’t need to be invited to the room as a collaborator or a viewer.

See

Inviting Participants

When you’re ready to start a session in your room, you can either:

See for more details.

You need at least one room to run a session! To create your first room, click ‘+ New Room’ in the top-right corner of the main Butter dashboard. You can also create a room from the Rooms tab.

You’ll be prompted to:

Then, just click 'Create room' to get started.

To access your rooms, go to the Rooms section of your workspace. Here, you’ll find your most Recently used rooms and a list of All rooms you have access to within your workspace.

The All rooms list dropdown lets you select between three types of rooms:

To edit a room, navigate to the room from the Rooms menu and select ‘Setup’.

The room setup has seven tabs to help you customize your session experience:

The room Overview gives everyone an at at-a-glance view of everything in the room. This includes:

The Settings tab lets you edit the room’s general settings, including the room name, URL, description, visibility, and recording defaults.

You can customize the Room name and the Room URL to make your invite link more user friendly.

You can also set a Description to explain the purpose of the room for your fellow collaborators! The description will only be visible to room viewers and collaborators (not participants).

You can make your room discoverable to other members of your workspace by setting the room to public. When your room is set to public, anyone in your workspace can add themselves to the room as a viewer.

If you set the room to private, only people you invite to the room as collaborators or viewers will see the room.

Always forget to hit record? You can turn on automatic recording either when the session starts or when you start the agenda.

In the Waiting room tab, you can set your room’s cover photo, music, background color, agenda visibility, and more.

Your waiting room is where your participants land when they visit your room’s link. The waiting room is meant to set the mood before your session while your participants wait for you to admit them to the room.

Your waiting room is where your participants land when they visit your room’s link. The waiting room is meant to set the mood before your session while your participants wait for you to admit them to the room.

Your participants can set their video and audio up right in the waiting room - and even test them! It only takes about 30 seconds.

Butter is built for planning and running complex sessions, so sometimes you’ll need a hand from a collaborator.

In the People tab, you can invite people to join your room as collaborators or viewers. You can add people from your workspace or invite people via email.

The room’s Agenda tab is where it all comes together into a smooth session plan.

Your is made up of blocks. For each agenda block, you can include a title, time estimate, description, tools, facilitator notes, and more.

The kicker is that you can add your tools and activities directly to an agenda block! To access your tools during a live session, all you need to do is click ‘Start’ from the agenda block. 💫

You can prepare specific resources or activities for each room from the Toolbox tab.

Any tool you add to your

Toolbox

Just select ‘+ Add Tool’ to add a tool to your room.

A room’s Recaps tab is home to all the previous

Recaps

Room collaborators will be able to access full recaps, whereas viewers will only be able to see participants, chat logs, and personal notes.

are not shared automatically with all participants, but you can share a recording link with participants after the session. You can even download and share the GIFs from your session’s recordings!

Once you’ve set up your room, it’s time to run a session! Just click ‘Start session’ on the right to get going.