Library

Library

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Save your favorite agendas, blocks, and tools to your workspace Library—then access them from any room or session.

Your library items are shared by everyone in your workspace, making it easy to share tools with your team.

You can also share your library items as a template for anyone outside your workspace. So if you've built the ultimate Design Sprint agenda or the best icebreaker flashcard deck, share it!

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🎥 Video tour: Butter Library

Here’s a 2-minute tour from Jakob on how to use the Library.

Saving items to your library

You can copy any agenda, block, or tool to your library for reuse later. This creates a template that anyone in your workspace can use later in any room.

To make your library items easier to find later, you’ll be asked to give them:

  • a name
  • a description
  • tags
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Note: When you save an item to your library, it creates a new copy. They are not synced together. If you edit the library copy, it doesn’t impact the original, and vice versa.

You can save items to your library from one of two places:

1. From a Butter room

If you’ve set up an awesome room and want to reuse some of your items elsewhere, head to that room’s setup.

Saving an agenda

To save an agenda:

  • Starting from the room setup, navigate to the ‘Agenda’ tab
  • click ‘Edit Agenda’ to open up the Agenda Planner
  • click the ‘...’ menu
  • click ‘+ Add to library’
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Saving a block

To save a block:

  • Starting from the room setup, navigate to the ‘Agenda’ tab
  • click ‘Edit Agenda’ to open up the Agenda Planner
  • click into the agenda block you want to copy
  • click the ‘...’ menu
  • click ‘+ Add to library’

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Saving a tool

To save a tool:

  • Starting from the room setup, navigate to the ‘Toolbox’ tab
  • click ‘...’ on the relevant tool
  • click ‘+ Add to library’
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2. From the Butter Template Gallery

We also have tons of awesome pre-made templates in the Butter Template Gallery. 🙌

To learn how to add a template to your library, check out:

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Managing your library

Your workspace’s library is accessible from the Library sidebar item on your Butter dashboard.

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From here, you can tab between your saved agendas, blocks, and tools, filter by category, and search for items.

You can also filter by:

  • The item owner: These are your own library items and those made by others in your workspace.
  • Tags: These are purely for organizational purposes and can be whatever you’d like.
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For library items you own, you can select ‘...’ to edit the item or its library info, share the item, duplicate it, or delete it:

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Get your own copy!

You can only edit library items you own. If you want to edit someone else’s library item, duplicate it first and then edit that copy.

However, workspace owners and admins can delete other team member’s library items.

Using your library items

Now that you’ve added stuff to your library, it’s time to use all that stuff! 🥳

You can use your library items in two ways:

1. From a room

To add your items to a room, head to the Agenda or Toolbox tab.

Using an agenda

If you haven’t set up an agenda yet, you will see a selection of your saved library agendas, ready to be selected. Click ‘Use Agenda’ or ‘See library’ to add an agenda to the room.

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Boom, it’s that easy! 💥

Using a tool

To add a tool from your library, head to Toolbox, then ‘Add Tool’. Select the tool category you want, and then you’ll be given the choice of creating a new tool or selecting a saved tool from your library:

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2. From a session

You can also access your library items during a live session.

Just click ‘Library’ from the right panel, and voilá! All your agendas, blocks, and tools are ready to be used.

Just hover over the tool you want and click ‘Use [agenda/block/tool]’.

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Sharing library items

You know what they say about libraries: they’re way more fun with other people. Okay, so maybe nobody says that, but this is one library you don’t have to keep quiet.

To share an item in your library, just click ‘...’ and ‘Share this [Agenda/Block/Tool]’. Then, just copy the link and share away!

When someone uses the link, they’ll be invited to copy your item to their library.

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Library workspace roles and permissions

Everything in your library is visible to all members of your workspace.

What people can do with library items differs slightly be their role:

  • Owners and admins can add/edit their own items, share items, and delete any library items.
  • Pro and Basic members can add/edit their own items and share items. They can not delete library items.

Butter Library FAQ

How do I find specific library items I’ve saved?

That’s easy! Just head to the Library tab and then search for items by name or filter by category. You can also access your library items from your toolbox during a live session.

Can I access my library items during a session?

Yes! Everything saved to your library is available in your room setup and during live sessions.

Can I add a Miro board, MURAL, or Google Doc to my library?

No, these tools aren’t saveable to your library.

However, videos, Music Playlists, PDF presentations, and all Butter-native tools can be saved to your library.

If I save an agenda to my library, do all the blocks and tools in that agenda save to my library too?

Not quite!

When you copy an agenda to your library, the blocks and tools used in that agenda will be available from that agenda.

However, the agenda’s individual blocks and tool will not save independently to your library. To save the blocks and tools, save them to your library individually.

Who in my workspace can see my library items?

Everyone in your workspace can see, duplicate, and share your library items. Only you can edit your own library items.

Do library items sync with the original version I copied?

No. When you save something to your workspace library, it creates a new copy. They are not synced together. Editing items in your library will not impact the originals, and vice versa.

Think of it as a template master file!

How do I use library items that have been shared with me?

Once a template has been shared with you, you can save a copy to your library. Then, you can customize it to make it your own!

Can I edit library items created by my workspace team members?

Not quite! To edit someone else’s library item, you’ll have to duplicate it and edit your own copy.